Every inspection, rejection, and corrective action. Tracked and traceable.
Inward material inspection, in-process quality gates, and final inspection — all logged with pass/fail records and full batch traceability.
Sound familiar?
The problems we hear most often.
Rejections found at dispatch, not production
Defective goods reach the dispatch stage before anyone checks them. Customer returns are expensive and damage long-term relationships.
No structured inspection process
Inspections happen informally. Results go into paper registers that no one reviews. Repeat failures from the same vendor go unnoticed.
Complaints not linked to root cause
A customer complaint arrives. The quality team has no way to trace it to a specific production run, vendor batch, or inspection record.
The workflow
How Quality works.
Inspection Triggered
Triggered automatically on GRN, at in-process stage gates, or on finished goods completion.
Parameters Checked
Defined acceptance criteria applied. Measurements recorded. Pass or fail logged with reason code.
Pass or Reject
Accepted material enters usable stock. Rejected material quarantined. Vendor debit note raised automatically.
Rejection Tagged
Rejection reason, quantity, and batch linked to the original GRN or work order. Full traceable record created.
Corrective Action Assigned
CAPA raised for recurring failures. Assigned to responsible team member. Closure date tracked.
Inspection Triggered
Triggered automatically on GRN, at in-process stage gates, or on finished goods completion.
Parameters Checked
Defined acceptance criteria applied. Measurements recorded. Pass or fail logged with reason code.
Pass or Reject
Accepted material enters usable stock. Rejected material quarantined. Vendor debit note raised automatically.
Rejection Tagged
Rejection reason, quantity, and batch linked to the original GRN or work order. Full traceable record created.
Corrective Action Assigned
CAPA raised for recurring failures. Assigned to responsible team member. Closure date tracked.
Every batch inspected before it moves.
Inspection lots created automatically at GRN, after production, and before dispatch. Inspection parameters and acceptance criteria defined per item. Results recorded against each parameter — pass, fail, or marginal — with mandatory sign-off before the batch is released.
Find the root cause before it becomes a pattern.
Every rejection tagged with a reason code and linked to the batch, supplier, or work centre that caused it. Rejection trends visible by reason, by vendor, and by production line — so quality problems are caught before they become customer complaints.
Capabilities
What's inside Quality.
Every feature built for Indian manufacturing. Nothing generic, nothing bolted on.
Incoming Quality Inspection
Triggered automatically on every GRN. Acceptance criteria defined per item. Rejected material quarantined before entering stock.
In-Process Inspection
Inspection checkpoints defined in production routing. Production cannot advance past a gate until the checkpoint is cleared.
Final Inspection
Inspection Parameters
Acceptance criteria defined per item and inspection type — dimensions, chemical properties, visual checks, functional tests.
Rejection Tracking
Rejection reason, quantity, and batch recorded. Vendor debit note raised automatically. Rejected inventory quarantined.
100%
Rejections quarantined
Rejection Reason Analysis
Rejection rate by vendor, item, and reason code over any period. Identify root causes of repeat failures.
CAPA Management
Corrective and Preventive Actions raised for quality failures. Assigned, tracked, and closed within the system.
Customer Complaint Log
Complaints logged against customer, product, and batch. Linked to original inspection records and production run.
Quality Certificate Generation
Batch Hold and Release
Batches flagged for quality concern placed on hold automatically. Released only after re-inspection and authorised approval.
Full scope
Everything included. No add-ons.
Every capability available from day one. No per-feature pricing.
Indian compliance
Built for Indian compliance.
Every compliance touch point specific to Quality is handled inside Mach ERP — not outsourced to a separate tool.
Inspection records in ISO 9001-compatible format for quality audit
Batch traceability from vendor GRN to customer shipment
CAPA closure documentation for quality management system requirements
CA-reviewed architecture. Designed to withstand statutory audits.
Integrations
Works with every other module.
Data flows between modules automatically. No manual exports, no re-entry.
When you need this
You need this when…
Stopping vendor rejections at the gate, not the customer
The situation
A manufacturer was accepting GRNs without formal inspection. Defective raw materials were discovered mid-production or — worse — at the customer's site after delivery, triggering expensive returns and compensation.
With Mach ERP
Inward quality inspection is triggered on every GRN. Material cannot enter usable stock until inspection is cleared. Rejected material is quarantined and a vendor debit note raised automatically.
Building an ISO audit trail without extra work
The situation
A manufacturer pursuing ISO 9001 certification found quality records scattered across paper registers, WhatsApp photos, and Excel. Audit preparation took weeks of manual compilation.
With Mach ERP
Quality module maintains inspection records, CAPA logs, rejection history, and batch traceability in a structured, searchable format. Audit preparation goes from weeks to hours.
FAQ
Common questions.
Ready to see Quality built for your business?
Start with a free discovery call. No commitment, no jargon.