Real-time stock across every location. Zero spreadsheets.
Multi-location inventory, automated reordering, GRN recording, and vendor management — all connected to production and finance.
Sound familiar?
The problems we hear most often.
Stock counted monthly, not daily
Inventory figures are from last month's physical count. Production raises a shortage alert mid-job because no one knew the stock was low.
No bin-level visibility
You know you have 200 units of a part somewhere across three warehouses. Finding them takes an hour of searching.
POs raised on gut feel
Reorder decisions are made by experience. Slow movers pile up while critical items stock out and halt production.
The workflow
How Materials works.
Reorder Triggered
Reorder point reached. System flags the item and raises an alert. Buyer reviews and confirms PO.
PO Raised
Purchase order created with vendor, quantity, rate, and delivery date. Approval routed automatically.
GRN Recorded
Material received. GRN created against PO. Quality inspection triggered before stock entry.
Quality Check Passed
Accepted quantity enters usable stock. Rejected quantity quarantined for vendor return or debit note.
Stock Updated, Consumption Tracked
Inventory live in real time. Material issued to production, deducted from stock, valuation updated.
Reorder Triggered
Reorder point reached. System flags the item and raises an alert. Buyer reviews and confirms PO.
PO Raised
Purchase order created with vendor, quantity, rate, and delivery date. Approval routed automatically.
GRN Recorded
Material received. GRN created against PO. Quality inspection triggered before stock entry.
Quality Check Passed
Accepted quantity enters usable stock. Rejected quantity quarantined for vendor return or debit note.
Stock Updated, Consumption Tracked
Inventory live in real time. Material issued to production, deducted from stock, valuation updated.
Every movement. Every location. Every valuation.
Real-time stock ledger across all warehouses, bins, and plants. Weighted average and FIFO valuation computed automatically on every transaction. No manual stock register, no monthly count to reconcile.
No vendor payment without a matched PO and GRN.
Purchase invoices matched against the original PO and GRN automatically. Quantity and rate variances flagged for approval before payment is released. Prevents overpayment and catches supplier billing errors before they become losses.
Never run out of critical material mid-production.
Reorder points defined per item and location. When stock falls below the reorder level, a purchase requisition is triggered automatically and routed for approval. Procurement starts before the production team notices the shortage.
Capabilities
What's inside Materials.
Every feature built for Indian manufacturing. Nothing generic, nothing bolted on.
Multi-Location Inventory
Track stock across plants, warehouses, and sub-stores. Every receipt, issue, and transfer recorded instantly. No manual ledger.
Bin and Batch Tracking
Bin-level location tracking and batch numbers assigned at GRN. Trace which batch was used in which production run.
Reorder Point Automation
Purchase Order Management
Create POs with vendor, rate, delivery date, and approval routing. PO status tracked from creation to GRN closure.
GRN Recording
Goods receipt recorded against PO. Quantity, condition, and actual rate captured. Quality gate enforced before stock entry.
3-way
PO · GRN · Invoice matched
3-Way Matching
Vendor invoice matched against PO rate and GRN quantity. Mismatch flagged before payment approval is possible.
Stock Transfer
Inter-plant and inter-warehouse transfers recorded with valuation entry. Receiving location updated in real time.
Inventory Valuation
Weighted average and FIFO costing methods supported. Inventory value always accurate without a month-end calculation.
Barcode Support
Slow and Dead Stock Alerts
Items with no movement for a defined period flagged automatically. Prevent capital from being locked in dead inventory.
Material Requirement Planning
Production plan drives an MRP run. System suggests what to order, in what quantity, and by when — based on BOM and lead times.
Full scope
Everything included. No add-ons.
Every capability available from day one. No per-feature pricing.
Indian compliance
Built for Indian compliance.
Every compliance touch point specific to Materials is handled inside Mach ERP — not outsourced to a separate tool.
GST input credit tracking on all purchases
E-way bill on inter-location stock transfers above ₹50,000
TDS on vendor payments — sections 194C and 194J configured per vendor
CA-reviewed architecture. Designed to withstand statutory audits.
Integrations
Works with every other module.
Data flows between modules automatically. No manual exports, no re-entry.
When you need this
You need this when…
Eliminating the mid-production shortage
The situation
A production team was discovering material shortages mid-job because stock counts were weekly. The scramble to source parts urgently was costing time and premium pricing from spot vendors.
With Mach ERP
Reorder point automation flags items before they stock out. MRP suggests purchase quantities based on the production plan. Shortages are caught before work orders are released — not mid-production.
Knowing exactly where every item is
The situation
A warehouse with 3,000 SKUs across two buildings was tracked in a ledger and a shared spreadsheet. Finding a specific batch took the stores team 30–45 minutes on average.
With Mach ERP
Bin-level tracking with barcode support means every item has a recorded location. Batch traceability links received batches to specific production runs. Finding any item takes seconds.
FAQ
Common questions.
Ready to see Materials built for your business?
Start with a free discovery call. No commitment, no jargon.