Payroll, attendance, and compliance — without the spreadsheets.
Attendance management, leave tracking, payroll processing, and statutory deductions — all in one place, connected to Finance.
Sound familiar?
The problems we hear most often.
Attendance tracked in registers
Attendance is recorded in physical registers. Consolidation for payroll takes two days at month-end. Late entries go unchecked.
Payroll calculated in Excel
Payroll master is an Excel file maintained by one person. A formula error costs lakhs. A personnel change takes a day to update.
Statutory compliance done manually
PF, ESI, and TDS on salary are calculated manually each period. Filing is occasionally late. Notices accumulate.
The workflow
How Human Resources works.
Attendance Captured
Attendance recorded via biometric integration, manual entry, or mobile. Leave applications approved in system.
Leave Approved
Leave application submitted by employee, approved by manager. Balance updated in real time.
Payroll Computed
Monthly payroll run: basic, allowances, deductions, and reimbursements computed from the configured pay structure.
Statutory Deductions Applied
PF, ESI, professional tax, and TDS on salary computed automatically. No manual lookup or calculation required.
Payslip Generated — Bank Transfer
Payslips generated and distributed digitally. Bank transfer file generated in the format required by the bank.
Attendance Captured
Attendance recorded via biometric integration, manual entry, or mobile. Leave applications approved in system.
Leave Approved
Leave application submitted by employee, approved by manager. Balance updated in real time.
Payroll Computed
Monthly payroll run: basic, allowances, deductions, and reimbursements computed from the configured pay structure.
Statutory Deductions Applied
PF, ESI, professional tax, and TDS on salary computed automatically. No manual lookup or calculation required.
Payslip Generated — Bank Transfer
Payslips generated and distributed digitally. Bank transfer file generated in the format required by the bank.
Payroll computed and verified before the 5th.
Monthly payroll computed from attendance, leave, and salary master automatically. PF, ESI, TDS, and professional tax deducted per statutory rules. Payslips generated for every employee. Bank transfer file ready for upload — no manual calculation, no Excel.
Attendance and leave — visible to managers in real time.
Daily attendance recorded per shift and department. Leave applications routed for manager approval with balance check. Unapproved absences flagged automatically at payroll computation — so pay deductions are always accurate.
Capabilities
What's inside Human Resources.
Every feature built for Indian manufacturing. Nothing generic, nothing bolted on.
Employee Master
Complete employee profile: personal data, designation, department, grade, bank details, and tax declarations.
Attendance Management
Daily attendance recording with biometric or manual entry. Absent, late, half-day, and overtime tracked per employee.
Leave Management
Shift Management
Multiple shifts defined. Employees assigned to shifts with change request tracking and approval.
Payroll Processing
Monthly payroll computed from attendance, leave, and configured pay structure. One-click payroll run. No formula maintenance.
1-click
Monthly payroll run
PF and ESI Computation
Employee and employer PF and ESI contributions computed per statutory rates. ECR file generated for direct upload.
TDS on Salary
TDS computed per employee based on projected annual income, tax slab, and declared investments (80C, 80D, HRA).
Payslip Generation
Formatted payslips generated for all employees. Distributed digitally. Archived per employee per month.
Form 16
Bank Transfer File
Bank transfer file generated in the format required by your bank. Bulk salary credit with one file upload.
Loan and Advance Management
Salary advances and loans tracked per employee. Monthly deductions applied automatically until the balance is cleared.
Full scope
Everything included. No add-ons.
Every capability available from day one. No per-feature pricing.
Indian compliance
Built for Indian compliance.
Every compliance touch point specific to Human Resources is handled inside Mach ERP — not outsourced to a separate tool.
PF under Employees Provident Fund Act — monthly ECR and annual return
ESI under ESIC Act — monthly contribution and Form 7
TDS on salary under Section 192 ITA — monthly deduction and Form 16
Professional tax per applicable state slab
CA-reviewed architecture. Designed to withstand statutory audits.
Integrations
Works with every other module.
Data flows between modules automatically. No manual exports, no re-entry.
When you need this
You need this when…
Replacing the payroll Excel with a one-click run
The situation
A 120-person manufacturer ran payroll from an Excel workbook maintained by one HR executive. A formula change in June created a ₹1.8 lakh error discovered only when employees raised complaints.
With Mach ERP
Payroll in Mach ERP computes from the configured pay structure per grade. All statutory deductions applied automatically. One payroll run. No formulas to maintain, no human error risk.
PF and ESI without manual calculation
The situation
A growing SMB was computing PF and ESI manually every month. The HR team spent 8 hours on calculation alone, and filing was occasionally late.
With Mach ERP
PF and ESI computed automatically from the payroll run. ECR file for PF upload and Form 7 for ESI generated directly. Filing takes 30 minutes, not 8 hours.
FAQ
Common questions.
Ready to see Human Resources built for your business?
Start with a free discovery call. No commitment, no jargon.