Timelines, milestones, and billing — tracked against every rupee.
Government tenders, client projects, and internal initiatives — with EMD, PBG, LD deductions, and RA billing built in.
Sound familiar?
The problems we hear most often.
Milestones tracked in Excel
Project milestones in a shared spreadsheet updated inconsistently. No one has a clear view of what is on track and what is slipping.
Billing not linked to milestones
Milestone reached. Invoice prepared two weeks later because it is a manual process. Cash flow suffers every time.
Cost overruns discovered after delivery
Project P&L compiled at close. By then it is too late to take any corrective action on an overrun.
The workflow
How Projects works.
Project Created
Project set up with scope, budget, timeline, and customer. Cost centre assigned for financial tracking.
Milestones Defined
Billing milestones, task milestones, and delivery checkpoints defined with expected dates and amounts.
Tasks Assigned
Tasks assigned to team members with due dates. Progress updated at task level. Overdue tasks flagged.
Milestone Billing
Milestone completion triggers invoice creation automatically. No manual initiation required.
Cost Reconciled
Every purchase, payroll cost, and overhead charged to the project. Budget vs actual visible in real time.
Project Created
Project set up with scope, budget, timeline, and customer. Cost centre assigned for financial tracking.
Milestones Defined
Billing milestones, task milestones, and delivery checkpoints defined with expected dates and amounts.
Tasks Assigned
Tasks assigned to team members with due dates. Progress updated at task level. Overdue tasks flagged.
Milestone Billing
Milestone completion triggers invoice creation automatically. No manual initiation required.
Cost Reconciled
Every purchase, payroll cost, and overhead charged to the project. Budget vs actual visible in real time.
Invoice exactly when the milestone is complete.
Billing milestones defined at project creation and linked to completion events. When a milestone is marked complete, the billing document is triggered automatically and routed for approval. No delay between project progress and cash collection.
Running account bills with deductions — handled correctly.
RA bills raised against project value with retention, EMD, and liquidated damages deducted per contract terms. Cumulative billing tracked against project value — preventing overbilling and ensuring every deduction is recorded and auditable.
Capabilities
What's inside Projects.
Every feature built for Indian manufacturing. Nothing generic, nothing bolted on.
Project Creation and Planning
Define project scope, budget, timeline, and customer. Cost centre assigned automatically for financial tracking from day one.
Milestone Definition
Billing milestones, task milestones, and delivery checkpoints defined with expected and actual dates.
Task Assignment
Progress Tracking
Project completion percentage tracked from task progress. Timeline view shows slippage against baseline at a glance.
Milestone-Linked Billing
Invoice created automatically when a billing milestone is marked complete. No manual trigger, no delay.
Auto
Invoice on milestone mark
RA Bill Management
Running Account bills prepared with deductions for retention, LD, and advance recovery. Submission and approval tracked.
Retention Tracking
Retention amount held by customer tracked per milestone. Release date and conditions managed within the project.
Project Cost Centre
All purchases, payroll, and overheads charged to the project cost centre. Every rupee tracked against the project budget.
Budget vs Actual
Government Tender Lifecycle
EMD deposit, PBG submission, DLP period, and final bill tracking — all managed within the module for government contracts.
Subcontractor Management
Subcontractor work orders raised and tracked. TDS deducted at payment. Costs charged to the project cost centre.
Full scope
Everything included. No add-ons.
Every capability available from day one. No per-feature pricing.
Indian compliance
Built for Indian compliance.
Every compliance touch point specific to Projects is handled inside Mach ERP — not outsourced to a separate tool.
TDS on subcontractor payments — sections 194C and 194J
RA bill documentation and retention release records for client audit
Project cost audit trail for statutory and client audit requirements
CA-reviewed architecture. Designed to withstand statutory audits.
Integrations
Works with every other module.
Data flows between modules automatically. No manual exports, no re-entry.
When you need this
You need this when…
Billing a government client the moment a milestone is reached
The situation
An infrastructure company's billing team was manually preparing RA bills 2–3 weeks after each milestone was completed. With LD clauses active, delayed billing was costing real money.
With Mach ERP
Milestone completion triggers RA bill generation automatically. Deductions for retention and LD are applied per the contract terms. The bill is ready for submission the same day the milestone is marked complete.
Seeing project cost overruns before the project ends
The situation
A fire safety contractor discovered a project had run ₹12 lakh over budget only during final bill preparation. The overrun had accumulated over 4 months and could have been caught early.
With Mach ERP
Budget vs actual is visible in real time from project creation. A variance alert fires when a cost category exceeds the approved budget by a configured threshold. Management can act while the project is still running.
FAQ
Common questions.
Ready to see Projects built for your business?
Start with a free discovery call. No commitment, no jargon.